A virtual board meeting is an excellent way for the board directors of a non-profit to meet without having to travel. However, virtual meetings can create unique challenges that need to be addressed. Some issues can be addressed by using the appropriate tools for your board’s needs but others require more thought and attention. Fortunately, there are a variety of tools available to help you organize your online board meetings efficiently and effectively.

A well-planned agenda is essential for maximizing the effectiveness of your online board meeting. Include specific topics for discussion, as well as the time allotted and the expected conclusion. This will help keep meetings on track and stop them from straying from the main topic or taking too much time.

It’s a good idea to make sure that all of your board members are familiar with the tools they’ll need prior to you start the meeting. Give clear instructions regarding how to sign in board-room.blog/the-ultimate-market-guide-for-board-portals/ to the videoconference and encourage your board members to shut down any software that may disrupt audio or take up bandwidth. Remind them to avoid brightly lit areas during their participation in case others don’t see their screens.

The most effective tool to facilitate an online board meeting is a collaboration app that makes it easier for board members to prepare for and attend virtual meetings. Choose an app with an editor for boards that can aid in reducing the time it takes to plan meetings. It should also include the capability to share agendas and meeting materials in advance. Additionally, search for an application that allows real-time sharing of files and allows participants to mark the documents using annotations and highlights.