As governing boards return to normal business and hybrid board meetings are fast becoming the norm. This new model lets directors and trustees of non-profit organizations to participate in meetings remotely, but also attend in person at a later date. This is a great option for many boards because it makes it easier to accommodate limitations on travel and quarantine periods. Hybrid board meetings can be problematic if they are not planned and implemented properly.

The success of a conference is dependent on the ability to communicate effectively between participants in person as well as those who are located. It is essential to have a high-speed videoconferencing system that lets both in-person and virtual participants to be heard clearly. It’s a good idea to allow in-person attendees to have their own audio speakers and remote participants to be capable of sharing their screen so that they can listen to the conversation.

A clear agenda is important. This will help keep the meeting on track and on the right track this is a problem that may arise if meetings run for too long. It is also helpful to provide a brief break for participants in person to allow them to reenergize themselves and remain productive throughout the meeting.

It is also a great idea to have the facilitator for each meeting. This is especially important when there is a lively discussion. It is easy for people who are in person to forget about their virtual colleagues and overlook the discord created when some have a physical presence and others do not. A facilitator can help balance www.itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/ these differences, and keep the board focused.